Definition

1. A. Substitution or “sub” is the working of a member’s regularly scheduled duty hours by another Red Oak Fire Rescue employee.
2. Payback time is the working of a member’s regularly scheduled duty hours by another Red Oak Fire Rescue employee to compensate for a previous Sub call. It is the responsibility of both parties to keep up with the hours that require payback.
3. Original employee is the employee requesting someone to work in his/her place.

General Provisions

1. Sub’s request must be approved by both shift officers involved prior to the sub date.
2. Either shift Captain has the right to refuse a sub request.
3. It is up to each individual employee to maintain record of who owes him/her payback time.
4. It is up to the personnel involved how the sub the resolved.
   
   1. a. Time for time
   2. Cash sub
   3. Swap the whole shift ect…
5. Both employees can not be on the payroll during the sub. This will be decided between the two employees how the sub is compensated
6. Subs do not figure into overtime hours in any manner.

Substitution procedures

1. When requesting a sub, the employee agreeing to the request should use a Sub request form. This form is to be turned in to the station officer prior to the sub.
2. A completed and approved form must be turned in to the shift Captain and passed to the operation chief.
3. Sub request forms will be filed for record purposes.

Substitution Guidelines

1. Sub request and payback time must be agreed to by each employee on a personal basis.
2. Subs must be of equal rank.
3. Station officers are expected to utilize prudent judgment when considering the approval or disapproval of a sub request. The following examples are to be used as guidelines and do not represent the complete list:
   
   1. The sub request would cause the employee to miss necessary training that would be too difficult to make up.
   2. The sub request would cause a problem with the minimal coverage for a specific time period.
   3. The sub would not work well with any special events, regularly scheduled duties, or pre scheduled activities.
4. outs), do not require sub request forms, but do require the approval of the on duty station officer.
5. It is ultimately the responsibility of the original employee to reassure that someone is covering their scheduled tour of duty.