7:00 PM
FEBRUARY 2006 LIBRARY REGULAR MEETING
REGULAR MEETING OF THE RED OAK PUBLIC LIBRARY
LIBRARY ADVISORY BOARD
TUESDAY, FEBRUARY 28, 2006 – 6:32 PM
RED OAK CITY HALL
200 LAKEVIEW PARKWAY
RED OAK, TEXAS
MINUTES
The meeting was called to order at 6:32 PM
Members present were Cami loucks, Ex-officio
Mary Leggitt, Vice President
Diana Merrill-Claussen, President
Gloria Evans, member
Terry McAdams, alternate
Minutes from the January 21, 2006 meeting are to be tabled until next meeting.
Motion by Mary Leggett and seconded by Diana Merrill-Claussen.
New alternate-board member, Terry McAdams was introduced.
Sitting in for secretary, Jacob Hopwood was Terry McAdams.
New business – Cami said the Library Advisory Board members need to read information and test to receive certificate. She suggested that all members read and test by next meeting.
Mary wants to call and see if LAB needs to do this. She does not think we need to.
The address is www.OAG.state.TX.us/opiniopen/og_training.shtml
Mary and Judy Grant is presenting certificate to the mayor and wants LAB to buy a map for the library. Gloria said this is not on the agenda.
Cami is to ask the Lancaster Library Board if we can borrow their bi-laws.
Cami asked Mary if the city of Red Oak has their own bi-laws.
Open Session
(B)
Cami made the suggestion to make a “code of conduct” for all library volunteers. Mary would like to see what the Lancaster library has and would like to have all members to vote or appoint to have volunteers to follow the library employees “code of conduct.”
Cami said Lancaster has a power point presentation. She suggested that the volunteers watch the power point, which can provide guidelines, and have the volunteers sign a form after watching the PowerPoint.
Mary would like to see the power point and see what the duties would be.
Diana suggested tabling this issue until the next meeting.
Gloria provided instructions for 1023 tax form, which will be used by the Library Foundation, stating the library is a place of education.
Gloria was also supposed to meet with a library patron who could give valuable information on the form, but missed each other.
A 501 C3 foundation is for donations and to apply for grants and financial assistance.
Diana said the library could get grants and more, if we go as a non-profit organization. Cami is to get the $25 filing fee from the city to apply for non-profit.
Mary would like to follow p at the next meeting. Meanwhile, Cami will present this to the City Manager.
Mary made the motion that she and Gloria will be directors and Cami will be the agent on the forum for the non-profit organization.
Open Session
(D)
Future space planning-Diana asked if there is a list of suggestions for expansion.
Gloria asked about the museum room.
A committee is needed to be formed and address the “space issue”. Board members need to recommend to the City Council about future need for expansion of the Red Oak Public Library.
Cami suggested we need someone now to express this issue. It was suggested that Windy Reese, NETLS Lay Representative, be appointed for the space planning. Gloria made the motion and Terry seconded the motion that Windy be appointed.
Open Session
(E)
Cami stated that it is a requirement of the State Library for NETLS Association to have a long range planning committee. Windy and Dee Alamo are both teachers and would like them to head the committee. One other member is needed.
The need to “fast track” is now. ROPL now meets basic requirements. We would like to meet comprehensive “Public Library Standards.”
Open Session
(F)
Next monthly meeting will be Tuesday, march 28th at 6:30 pm, in the museum room and April’s meeting will be Tuesday, march 28th at 6:30 PM.
Cami also informed the Board about the Third Annual Best Southwest Book Festival, April 7 and 8. Friday at 7pm, $35 and beginning Saturday at 10 am, with admission free to the public, at the Hilton Garden, in Duncanville.
Diana motioned to adjourn the Board and Mary seconded “so moved” at 8:30 pm.
REGULAR MEETING OF THE RED OAK PUBLIC LIBRARY
LIBRARY ADVISORY BOARD
TUESDAY, FEBRUARY 28, 2006 – 6:32 PM
RED OAK CITY HALL
200 LAKEVIEW PARKWAY
RED OAK, TEXAS
MINUTES
The meeting was called to order at 6:32 PM
Members present were Cami loucks, Ex-officio
Mary Leggitt, Vice President
Diana Merrill-Claussen, President
Gloria Evans, member
Terry McAdams, alternate
Minutes from the January 21, 2006 meeting are to be tabled until next meeting.
Motion by Mary Leggett and seconded by Diana Merrill-Claussen.
New alternate-board member, Terry McAdams was introduced.
Sitting in for secretary, Jacob Hopwood was Terry McAdams.
New business – Cami said the Library Advisory Board members need to read information and test to receive certificate. She suggested that all members read and test by next meeting.
Mary wants to call and see if LAB needs to do this. She does not think we need to.
The address is www.OAG.state.TX.us/opiniopen/og_training.shtml
Mary and Judy Grant is presenting certificate to the mayor and wants LAB to buy a map for the library. Gloria said this is not on the agenda.
Cami is to ask the Lancaster Library Board if we can borrow their bi-laws.
Cami asked Mary if the city of Red Oak has their own bi-laws.
Open Session
(B)
Cami made the suggestion to make a “code of conduct” for all library volunteers. Mary would like to see what the Lancaster library has and would like to have all members to vote or appoint to have volunteers to follow the library employees “code of conduct.”
Cami said Lancaster has a power point presentation. She suggested that the volunteers watch the power point, which can provide guidelines, and have the volunteers sign a form after watching the PowerPoint.
Mary would like to see the power point and see what the duties would be.
Diana suggested tabling this issue until the next meeting.
Gloria provided instructions for 1023 tax form, which will be used by the Library Foundation, stating the library is a place of education.
Gloria was also supposed to meet with a library patron who could give valuable information on the form, but missed each other.
A 501 C3 foundation is for donations and to apply for grants and financial assistance.
Diana said the library could get grants and more, if we go as a non-profit organization. Cami is to get the $25 filing fee from the city to apply for non-profit.
Mary would like to follow p at the next meeting. Meanwhile, Cami will present this to the City Manager.
Mary made the motion that she and Gloria will be directors and Cami will be the agent on the forum for the non-profit organization.
Open Session
(D)
Future space planning-Diana asked if there is a list of suggestions for expansion.
Gloria asked about the museum room.
A committee is needed to be formed and address the “space issue”. Board members need to recommend to the City Council about future need for expansion of the Red Oak Public Library.
Cami suggested we need someone now to express this issue. It was suggested that Windy Reese, NETLS Lay Representative, be appointed for the space planning. Gloria made the motion and Terry seconded the motion that Windy be appointed.
Open Session
(E)
Cami stated that it is a requirement of the State Library for NETLS Association to have a long range planning committee. Windy and Dee Alamo are both teachers and would like them to head the committee. One other member is needed.
The need to “fast track” is now. ROPL now meets basic requirements. We would like to meet comprehensive “Public Library Standards.”
Open Session
(F)
Next monthly meeting will be Tuesday, march 28th at 6:30 pm, in the museum room and April’s meeting will be Tuesday, march 28th at 6:30 PM.
Cami also informed the Board about the Third Annual Best Southwest Book Festival, April 7 and 8. Friday at 7pm, $35 and beginning Saturday at 10 am, with admission free to the public, at the Hilton Garden, in Duncanville.
Diana motioned to adjourn the Board and Mary seconded “so moved” at 8:30 pm.
