8:00 AM
APRIL 2006 LIBRARY REGULAR MEETING
REGULAR MEETING OF THE RED OAK PUBLIC LIBRARY
LIBRARY ADVISORY BOARD
TUESDAY, APRIL 18, 2006 – 6:30 PM
RED OAK CITY HALL
200 LAKEVIEW PARKWAY
RED OAK, TEXAS
MINUTES
The meeting was called to replace the meeting of April 11, 2006, which was cancelled due to lack of a quorum.
I. The meeting was called to order by President Diana Claussen at 6:45 PM and a quorum was present.
In attendance were Claussen, Mary Leggitt, Windy Reese, Terry McAdams and Cami Loucks.
Absent were: Jacob Hopwood and Gloria Evans.
II. Approval of the March 28, 2006 meeting’s minutes was tabled until the next meeting as Loucks requested the chance to edit the minutes into a simpler format. The motion to table was made by Reese and seconded by McAdams. The motion carried.
III. In her words of welcome to the Board, Loucks requested that all members who have not watched the videos concerning the Public Information Act and Open Meetings, to do so. Review of these videos must be completed by the time of the May meeting and members certified as having completing the materials.
A. Report of By-laws Committee. Leggitt presented the new by-laws. After review and correction, Reese moved that the by-laws be adopted with corrections. Final by-laws will be brought to the members at the next meeting.
B. This item, scheduling a Workshop on Space and Long Range Planning, was moved to the end of the meeting.
C. Report on Library Foundation This report will be on the agenda of the next meeting as Evans was not present.
D. Report of Space Planning Options There is no more room for growth in the library room.The committee presented a list of options to enable the library to expand:
1.Add more hours to those that the Library is open. 10 more hours per week would result in more books off the shelves at any one time, thus enabling more books to be stocked.
2. Move some collections, i.e. adult paperbacks, to the elder facility or assisted living faculties in Red Oak.
3. Purchase turn stiles to display paperback books, thus taking them off the shelves.
4. Take over the “museum” room for more books, administrative space and space for programs.
5. Add additional space onto the administration building to house a larger library.
6. Lease or borrow space from the ROISD.
7. Lease space in a new, larger building.
8. Cooperate with school districts in the ETJ to incorporate public library facilities.
9. Move any renters from the museum room to an elementary school and take over the museum room.
10. Review LSSI and the Bee Cave. TX library, which uses double-wide trailers for its library.
E. Future meeting dates Meeting were scheduled as follows:
Long Range Planning: 4:30 PM, Wednesday, May 10, 2006
Regular Board Meeting: 6:30 PM, May 16, 2006
B. Loucks will discuss a City Council-Library Board workshop to review requirements and options for Library space expansion, time and place to be determined.
V. Director’s Report was reviewed by Loucks and will be included with these minutes.
There was discussion about finding new members to complete the Board and several in attendance have talked to potential members or alternates. It was suggested that the Red Oak website be used to advertise for Library Board members.
Leggitt passed out a news article concerning the Friends of the Library and the Library Foundation in Grand Prarie, TX and asked that discussion of such organizations be placed on the next agenda relative to possibilities in Red Oak.
VI. The meeting was adjourned by Claussen at 8:30 pm
Submitted by Mary Leggitt
Acting Secretary
REGULAR MEETING OF THE RED OAK PUBLIC LIBRARY
LIBRARY ADVISORY BOARD
TUESDAY, APRIL 18, 2006 – 6:30 PM
RED OAK CITY HALL
200 LAKEVIEW PARKWAY
RED OAK, TEXAS
MINUTES
The meeting was called to replace the meeting of April 11, 2006, which was cancelled due to lack of a quorum.
I. The meeting was called to order by President Diana Claussen at 6:45 PM and a quorum was present.
In attendance were Claussen, Mary Leggitt, Windy Reese, Terry McAdams and Cami Loucks.
Absent were: Jacob Hopwood and Gloria Evans.
II. Approval of the March 28, 2006 meeting’s minutes was tabled until the next meeting as Loucks requested the chance to edit the minutes into a simpler format. The motion to table was made by Reese and seconded by McAdams. The motion carried.
III. In her words of welcome to the Board, Loucks requested that all members who have not watched the videos concerning the Public Information Act and Open Meetings, to do so. Review of these videos must be completed by the time of the May meeting and members certified as having completing the materials.
A. Report of By-laws Committee. Leggitt presented the new by-laws. After review and correction, Reese moved that the by-laws be adopted with corrections. Final by-laws will be brought to the members at the next meeting.
B. This item, scheduling a Workshop on Space and Long Range Planning, was moved to the end of the meeting.
C. Report on Library Foundation This report will be on the agenda of the next meeting as Evans was not present.
D. Report of Space Planning Options There is no more room for growth in the library room.The committee presented a list of options to enable the library to expand:
1.Add more hours to those that the Library is open. 10 more hours per week would result in more books off the shelves at any one time, thus enabling more books to be stocked.
2. Move some collections, i.e. adult paperbacks, to the elder facility or assisted living faculties in Red Oak.
3. Purchase turn stiles to display paperback books, thus taking them off the shelves.
4. Take over the “museum” room for more books, administrative space and space for programs.
5. Add additional space onto the administration building to house a larger library.
6. Lease or borrow space from the ROISD.
7. Lease space in a new, larger building.
8. Cooperate with school districts in the ETJ to incorporate public library facilities.
9. Move any renters from the museum room to an elementary school and take over the museum room.
10. Review LSSI and the Bee Cave. TX library, which uses double-wide trailers for its library.
E. Future meeting dates Meeting were scheduled as follows:
Long Range Planning: 4:30 PM, Wednesday, May 10, 2006
Regular Board Meeting: 6:30 PM, May 16, 2006
B. Loucks will discuss a City Council-Library Board workshop to review requirements and options for Library space expansion, time and place to be determined.
V. Director’s Report was reviewed by Loucks and will be included with these minutes.
There was discussion about finding new members to complete the Board and several in attendance have talked to potential members or alternates. It was suggested that the Red Oak website be used to advertise for Library Board members.
Leggitt passed out a news article concerning the Friends of the Library and the Library Foundation in Grand Prarie, TX and asked that discussion of such organizations be placed on the next agenda relative to possibilities in Red Oak.
VI. The meeting was adjourned by Claussen at 8:30 pm
Submitted by Mary Leggitt
Acting Secretary
