The city secretary is an officer of the city, appointed by the Mayor and Council. The position of City Secretary is a statutory position required by state law and the City Charter.

In addition to the statutory duties of the position, the City Secretary serves to enhance public participation in municipal government and safeguard the democratic government process through transparent open government and open records. Additional responsibilities of the city secretary include:

  • Act as the city liaison for the City Council members 
  • Conduct municipal elections 
  • Coordinate city board and commission’s appointments 
  • Countersign and notarize all commissions, licenses, and contracts issued by the city
  • Maintain official city records 
  • Prepare City Council agendas and packets 
  • Process public information requests 
  • Provide general public service information to citizens and visitors 
  • Record and maintain City Council minutes, resolutions, and ordinances